Artificial Intelligence (AI) Policy
As legal and compliance specialists, we ensure that our data protection practices not only meet but exceed the requirements of UK GDPR.”
Introduction
This AI Policy sets out the principles and guidelines for the responsible and ethical use of Artificial Intelligence (AI) within LEGISTRA LTD. It reflects our commitment to excellence, integrity, and continuous improvement in the use of AI technologies.
We use AI to support and enhance our legal, tax, and compliance advisory services while ensuring compliance with applicable laws, professional ethics, and data protection requirements.
Our Commitment
We are committed to using AI technologies in a way that benefits our clients, supports our team, and upholds the highest ethical standards. AI at LEGISTRA is always a tool to assist human expertise – never a replacement for it.
Ethical Principles for AI Use
We use AI technologies that are fair, unbiased, and respectful of human rights. Our AI solutions are designed to enhance human capabilities and improve decision-making processes.
Core AI Principles:
Accountability: We take responsibility for the AI systems we deploy, ensuring they function as intended and deliver value to our clients.
Duty of Care: We remain accountable for the outputs of our AI tools and continuously monitor their accuracy and relevance.
Transparency: We explain how our AI tools work and what decisions they assist with, so clients understand the source and purpose of AI-generated outputs.
Use of Generative AI – Text Content
We may use AI-assisted tools to help prepare reports, articles, and other written materials. All outputs are:
Reviewed and edited by Agata Mazur, Legal Advisor & CEO, to ensure they are accurate, relevant, and compliant with client needs.
Checked against our internal quality standards to ensure tone, style, and message are consistent with the ethos of LEGISTRA LTD.
Data Protection & Privacy in AI Use
We never share personal data with AI tools unless it is anonymised or processed in full compliance with UK GDPR and the Data Protection Act 2018.
No Personal Data Sharing: Client, staff, and supplier personal information is never fed into AI tools without explicit legal and contractual safeguards.
Privacy by Design: AI systems are configured to ensure privacy protection at every stage.
Contact Us
If you have any questions about this AI Policy or our use of AI technologies, please contact us:
Email: info@legistra.co.uk
Address: Ground Floor Office, Polish Club, Coventry, CV1 4GR, United Kingdom
Staff Training & Development
We invest in continuous training for our staff to ensure they have the skills and knowledge to use AI responsibly, securely, and effectively.
Quality Assurance
We use only verified, secure, and licensed AI tools. Each tool is reviewed before use to ensure it meets our technical, legal, and ethical standards.
Use of Generative AI – Visual Content
We may use AI to create images for our website or social media. These visuals are intended solely to illustrate content accurately and enhance understanding – never to mislead or misrepresent individuals.
AI-Assisted Processes – No Autonomous Decision-Making
We do not use AI systems to make autonomous decisions about individuals. AI supports, but does not replace, professional judgement. Examples of AI-assisted tasks include:
Categorising and indexing documents.
Assisting in legal risk assessments.
Automating routine administrative tasks.
Monitoring changes in legislation and notifying our team.
Analysing case law to speed up legal research.
All AI-assisted processes operate under the supervision of Agata Mazur to ensure compliance with legal and ethical obligations.
Legal Compliance
We comply with all relevant UK and international regulations governing the use of AI, ensuring that our practices remain lawful, ethical, and secure.
Continuous Improvement
We regularly review and update our AI systems, processes, and policies to keep pace with technological developments while maintaining our ethical and professional standards.